At Anima Gymnastics Club, we understand there may be times when your child cannot attend their regular gymnastics class due to holidays, family occasions, or other commitments. To support families in these situations, we offer a Planned Absence system.
This allows a missed class to be swapped for another—giving everyone a little more flexibility while helping us maintain the balance of our sessions.
📅 What is a Planned Absence?
A Planned Absence means letting us know in advance that your child will miss a class. Once submitted, you can book a replacement class on a different day or time, depending on availability.
The system relies on planning and early notice so we can offer your child’s usual spot to another gymnast needing to make up a class.
📝 How to Use the Planned Absence System
1. Submit the Planned Absence form at least one week in advance
You must submit your Planned Absence at least one week before the class you will miss
– This allows us time to manage registers and make your place available to someone else.
Submitting the Planned Absences using the form here:
https://docs.google.com/forms/d/e/1FAIpQLSfOV7gf41HUYe_actZ_fWxM3PSHL2c6YaPODcgVfmK7y6DQ6A/viewform?usp=header
2. Book your Replacement class
After submitting the Planned Absence(s), you can request your replacement classes using the form here:
https://docs.google.com/forms/d/e/1FAIpQLSfUncLEJo28EE88uReqwS0XN47PuD08-G6hlFdyXfXK93XAAg/viewform?usp=header
⚠️ Planned Absences Guidelines
Planned Absences must be submitted before the missed class
Forms sent after the class date will be treated as unplanned absences and won’t qualify for a replacement class.
The system only works with forward planning
Planned Absences designed as a way for families to “trade” a missed class with someone else’s—helping everyone. It only works if notice is given in advance.
⚠️ Replacement Class Guidelines
Replacement classes must be booked and attended within 8 weeks
This is from the date of the missed class. If not used within this time, the class will be forfeited.
Classes are subject to availability
We cannot guarantee a space in your preferred class. We will do our best to offer alternatives where possible.
Replacement classes cannot be refunded
If unused, they can be credited towards your next block of 12 classes if you are on that system.
💳 Credit for Unused Planned Absences
If you don’t book and attend a replacement class within 8 weeks, and you are on our 12-class block system, you may choose to have the missed class credited toward your next block of 12 classes.
Once credited, a class cannot be replaced
You must choose one or the other—credit towards your next top-up or a replacement class.
Only available to 12-class block members only
This option is not available to those booked on a pay-as-you-go basis or other schemes.
This can be particularly helpful during school holidays—ensuring your child keeps their place while you don’t lose out, as long as the Planned Absences forms are completed ahead of time.
